Privacy Policy

Last updated: 19th December 2025

At the Extruded Sealant Association (ESA), we’re serious about protecting your personal information, and just as serious about being clear on how we use it. This Privacy Policy explains what information we collect, how we use it, and your rights in relation to that information.

By using our website at www.extrudedsealants.co.uk or getting in touch with us, you agree to the terms of this policy.

1. Who we are

We’re the Extruded Sealant Association (ESA), a non-profit organisation representing members who specialise in joint sealing for concrete and asphalt pavements.

Our address is:
[Insert registered address]
You can contact us at [insert contact email] with any questions about this policy or your personal data.

2. Information we collect

We collect personal data when you:

• Fill in forms on our website (for example, to contact us or apply for membership).

• Email or phone us directly.

• Browse our website, which automatically collects limited data such as your IP address, browser type, and how you interact with our pages (via cookies and analytics tools).

This may include your name, company, email address, phone number, and any details you choose to share.

We only collect what’s necessary and relevant to your interaction with us.

3. How we use your information

We use your data to:

• Respond to your enquiries or requests.

• Manage membership applications and communication.

• Keep you informed about ESA updates, events, or industry news (only if you’ve agreed to receive these).

• Improve our website and ensure it runs securely and efficiently.

• Meet any legal or regulatory obligations.

We’ll never sell or rent your data — not now, not ever.

4. Our legal basis for using your data

We process your data under one or more of the following lawful bases:

• Consent: where you’ve agreed to us using your information (for example, email updates).

• Legitimate interests: to run our website, manage membership, and communicate with stakeholders.

• Legal obligation: where we’re required to do so by law.

5. Cookies

We use cookies to make our website work better for you — to understand how visitors use our site and to help us improve it. You can manage or disable cookies in your browser settings. For full details, see our Cookie Policy.

6. Sharing your information

We may share your information with trusted partners who help us operate our website or manage association activities — for example, IT providers or email services.

They only use your data on our instructions and are required to keep it secure.

We may also share data if required by law or regulatory authorities.

We don’t share your data with anyone else, and we don’t transfer your personal information outside the UK or EEA without proper safeguards in place.

7. How we protect your data

We keep your information safe using appropriate technical and organisational measures — secure systems, restricted access, and clear data handling procedures.

We retain your data only for as long as necessary for the purposes described above. When it’s no longer needed, we securely delete or anonymise it.

8. Your rights

Under UK data protection law, you have the right to:

• Access the personal data we hold about you.

• Request corrections to inaccurate or incomplete data.

• Ask us to delete your data (in certain circumstances).

• Object to or restrict how we process your data.

• Withdraw consent at any time, where applicable.

If you’d like to exercise any of these rights, please get in touch with us at [insert contact email].

If you’re not satisfied with how we handle your information, you have the right to contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.

9. Updates to this policy

We may update this Privacy Policy from time to time to reflect changes in the law or our practices. Any updates will appear on this page, and the “last updated” date will be changed accordingly.